Label Printing Cost Comparison - Laser/Label Printer

17 June 2014

Printing Labels Cost Comparison A4 Mono Laser or Label Printer

Why use a label printer over a laser printer? Well simply put it is cheaper and more convenient.

Below you will see we have compared printers of approximately the same upfront costs. We haven’t factored in the longer usable lifetime of label printers but even without this it is cheaper to run a label printer with even fairly small quantity label usage.


 Direct thermal label printers have no toners or inks. Only the labels are the consumables. For this reason downtime attributable to toner changes and drum changes do not apply to label printers.


 Label printers are dedicated to their task. The labels are pre-loaded and they are just waiting for a print job. Laser printers are used to print labels only occasionally so often the label paper needs to be loaded and/or other uses may need to hold off printing until the label print job is done so that normal A4 printing can resume.

For the comparison let’s buy a label printer of a price a bit higher than a 300 dpi label printer such as a Datamax Workstation. Often the dearer the laser printer the less expensive the consumables are.


HP LaserJet Pro M401DN Mono Laser $599

Now for the consumables

1.        Let’s buy a genuine toner  - HP 80A Toner 2700 pages,  cost $161

2.       Let’s buy some good quality A4 labels (not the cheap thin ones with the poor adhesive that can come off in the printer) - Avery White Parcel Labels Matte (L7169) 99.1 x 139m,– 100 sheets, 4 per sheet, cost $75.94

Avery L7169 label sheets

100 sheets x 4 labels

$75.94 per 100 sheets

$189.85 per 1000 labels

HP 80A Toner

2700 pages per toner

$161 each toner

10,800 labels per toner

$14.91 per 1000 labels

Price source (15/06/14)


TOTAL Consumables

$204.76 per 1000 labels

So for the Laser printer it costs $204.76 per 1000 in consumables (toner and labels) to print 1000 quality labels. This figure assumes that all 4 labels on the sheet are used and there is no wastage.


Did you know that you can void the printer warranty by inserting A4 label sheets with some of the labels removed? If you don’t use all the labels on the sheet then you should NOT put the sheet back thru again!



Datamax Workstation 300 DPI Direct Thermal Label Printer -$434.50

So how much are the labels and consumables to print a slightly larger label (99mm x 148mm) in our Workstation Label Printer? It is simply the label cost which is $34.30 inc GST (based on a box of 2800 @ $95.70 inc GST).


Whats the Difference?

The difference is a staggering $170.46 per 1000 labels. If you use as little as 2500 labels then you have paid completely for the label printer by saving $511.38 and the savings will go on for years.

You can make this saving and have no hassle from the staff! The Workstation printer can be networked so it is available for everyone in the office to use.  

Often there are hidden costs with using laser printers. The toner is not obvious as a label consumable. This also applies to drums, fusers and other maintenance requirements for laser printers.  A laser printer repair can be very expensive if a label comes off the backing inside the printer.

So do you want to make these savings now! For the cost of printing 3000 of the labels with the laser printer like we have demonstrated above ($511.38) you can buy a label printer package today which includes:

1 x Datamax Workstation printer with USB or Ethernet capability




2,800 x 99mm x 148mm

All About Labels Freight Labels


2800 @ $34.30 per 1000


Package discount





$511 inc GST

You can order the workstation printer or this package by clicking here - Workstation printer package



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